PayPerWork - NecaBiz Features

The full Hagemeyer Price List as well as your individual commonly used items list is immediately accessible through NecaBiz in Quoting, Invoicing, Item enquiries, Purchase Orders & Purchases.
Prices are updated regularly
The system comes pre-loaded with your discounts & any special line item pricing arrangements.
The Discounts disk from Hagemeyer comes with your individual dicounts. If you re-negotiate discounts with your branch manager, Hagemeyers computer system automatically extracts & forwards your new dicounts (by email) for you to update your NecaBiz system.
Flexible Pricing Structure allows for different mark-up & costing styles.
Costings & Profitability of any job/invoice can be viewed at the press of a button.

^Back ^ Top

COMMONLY USED ITEMS

This can be supplied on a disk or emailed from Hagemeyer & is taken from your last 12 months trading history with your Hagemeyer branch & it maked it easy to find the items you regularly use.
The commonly used item list is automatically updated as you purchase or invoice items from the full list.

^Back ^ Top

QUOTES

Quotes are easily prepared for estimating of jobs using the Hagemeyer price list or your commonly used items list - or your own individual price list, all shown at your net cost with individual mark-ups.

Store typical quotes as templates to be used for any client.
The details & prices of a quote can be changed at any time.
Prices can be kept continually up to date.
Instant profitability of a quote is shown on screen allowing you to change you margins.
Quotes can be converted into Jobs or Invoices with one mouse click.
Quotes can be printed on plain paper, a standard form, or on your own letterhead.
Stages of a quote can be subtotaled.
Items used in Quotes can be copied directly into purchase orders.

^Back ^ Top

PURCHASE ORDERS

You can use NECAbiz to raise an order for goods to be purchased.
Once a quote has been accepted, the quote or several quotes can be copied to a purchase order, which can be printed or faxed directly from the computer to the wholesaler, if you have a fax modem installed in the computer; if not use your own fax.
Orders can be for HAGEMEYER items or non-HAGEMEYER items and can be changed at any time.
Materials for ordering can be consolidated into a purchase order simplifying ordering.
You can instantly check the quantities remaining on order.
Regular orders can be stored and recalled instantly.

^Back ^ Top

PURCHASES

NECAbiz allows you to record purchases made by the business and to produce monthly balance reports to see instantly how much you owe, to whom, and when payment is due.

^Back ^ Top

JOBS

You have full control, as well as being able to create, change and add to job details at any stage.

Job Sheets or Job Cards can be printed, with full details of the client and instructions to contractors performing the job.
Unlimited notes can be entered against the job, using in-built word processing.
Commonly used material sheets can be printed out to make entering materials a breeze.
Accurate costing on a job or invoice can be instantly viewed, showing your profitability in dollar and percentage terms.
Standard phrases and repetitive jobs can be stored and copied to other jobs.
Regular jobs such as maintenance work can be stored and easily copied to other clients ready for invoicing.
Jobs can be set up in sections and/or subtotaled.
Job numbers are optional. If used, the job number can either be set to automatically change or enter your own individual numbers, or retain the same number as invoices.
Jobs can be searched via client, job number, or reference.
Progress claims can be printed at any time during a jobs.

^Back ^ Top

JOB COSTING

You can keep track of jobs, checking on the costs as the job progresses.
Wholesalers’ invoices and contractors' times can be booked directly through to jobs, monitoring profitability.

^Back ^ Top

UNIT RATE (or Bill Of Materials)

Allow you to create “kits” containing materials and labor for all your standard jobs, such as Power Point Installation, Cable Rough-In, Lighting Points, etc.

^Back ^ Top

EXTRAS & VARIATIONS

These may be added or changed at any time.

You can make notes about the extras and make sure nothing is forgotten.
Extras and variations can be invoiced and added to a job progressively, monitoring the overall amount the job owes you.

^Back ^ Top

PROGRESS CLAIMS

These can be invoiced at any stage and claimed as the job progresses, keeping track of how much is outstanding from the job.

^Back ^ Top

INVOICING

NECAbiz allows you to enter details of work you have done and the materials you have supplied to your customer to produce an invoice.

Jobs can be entered in stages and invoiced progressively.
Invoices can be produced quickly and efficiently.
Invoices can be fully itemized or descriptive or any mixture of both.
Full details of an invoice can be viewed, a great time saver!.
An unfinished invoice remains a work in progress, allowing you to build up an invoice as a job progresses, changes can be made at any time.
Progress claims can be invoiced at any stage of the job.
Similar styles of invoices and jobs can be easily copied.
Costing and profitability on a job or an invoice is instantly available on screen.
Descriptive invoices or customer copies can be stored and viewed at any time.
Commonly used descriptions can be added into invoices or quotes as required.
Invoices include a line word processing feature with in-built spelling check with the ability to add electrical terms to the dictionary.
A wide range of invoicing formats is available to cover most business requirements including plain paper, form or letterhead.
Invoices can be searched for by client name, invoice number or reference.
Remittance slips are available on invoices and statements - helping with cash flow.

^Back ^ Top

REMINDER MESSAGES

When you turn on your computer and start NECAbiz, you will be reminded of the things you need to do today - e.g. what payments are due.

^Back ^ Top

CASHBOOK

The system keeps track of receipts and payments giving you daily totals if required showing full details of each transaction

^Back ^ Top

STOCK CONTROL

With this option set, keeps track of any movements in your stock and gives comprehensive reports on stock levels and stock replenishment requirements.

^Back ^ Top

CHEQUE PRINTING

For making payments this simplifies the cheque writing, by automatically being able to print cheques with together with remittance slips attached.

Remittance advice lists details of the payments to the supplier.

^Back ^ Top

WAGES

Records the gross and net wages with group tax in monthly and yearly totals.

^Back ^ Top

CUSTOMER REPORTS

These reports show details on all customers including how much you are owed at any time.

Customer monthly balances show how much is outstanding from all your clients, and how much is due on each invoice.
Customer activity lists show a list of sales, receipts and adjustments for each selected customer.
Customer name list gives names and address information with options to include 2 phone numbers, fax, address and contact details. A memo field is also available to view on screen.
Customer labels are available in one or two across format.
Customer statements give a complete picture of invoice amounts outstanding and transactions for the period selected.

^Back ^ Top

SUPPLIERS REPORTS

These reports show details of all suppliers including how much is owed to each supplier.

Suppliers monthly balances show how much is outstanding to your suppliers, how much is due on each purchase invoice, and when payment is due.
Supplier activity list shows a list of purchases, payments and adjustments for each selected supplier.
Supplier name list gives names and address information with options to include 2 phone numbers, fax, address and contact details. A memo field is also available to view on screen.
Supplier labels are available in one or two across format.
Supplier remittances can be printed to include with your cheques or you can use the cheque printing facility, which prints a remittance slip as well.

^Back ^ Top

GENERAL LEDGER BUILT IN

In NECAbiz all the financial details of your business are fully integrated to help keep your books accurate and up-to-date. NECAbiz is totally open ended with no special end of month procedures involved.

^Back ^ Top

PROFIT OR LOSS REPORT

This report shows the income less the cost of sales and expenses of the business over a selected time- very important to keep you right up to date on profitability of your business.

^Back ^ Top

BALANCE SHEET

This states what the business owns, or is owed and what the business owes at a point in time. This is usually printed at the end of the year.

^Back ^ Top

BANK RECONCILIATION

This compares your business cash at bank account with your bank statement.

Un-presented receipts and payments are easily tagged and a list of each is available to compare with bank figures.

^Back ^ Top

Link to page which has the differences between PayPerWork and NecaBiz